The staff of the BARC office has identified the following list of information that may be helpful to parents of students attending University of California, Santa Barbara.

Family Educational Rights and Privacy Act (FERPA)

In the context of student billing, FERPA means that the information contained on your student’s billing statement belongs solely to them. Even if you are paying the student billing statement, and even if your student is under 18 years of age, the BARC office can NOT give you any specific information about your student’s UCSB records.

Waiver of Privacy Rights for Billing Information. Your student can waive their FERPA rights, and grant you access to Billing Information by completing a simple form located at: http://www.barc.ucsb.edu/Forms/Billing_Waiver_of_Release_Form.pdf. You may wish to complete the form, have your student sign it and submit it to the BARC Office. Our address, phone and FAX numbers are included on the form.

Gaucho e-Bill

Gaucho E-Bill is the electronic bill presentment system employed by the University to notify students of their financial obligations to the University. Billing Statements are not mailed to students or parents.

Each month, an email notification is sent TO THE STUDENT at their UMail address notifying them that their bill can be viewed and paid. The e-mail includes a link to a secure website where the student is prompted to authenticate themselves using their UCSB NetID and Password.

Parental Access to Gaucho E-Bill. In order for PARENTS to receive email notifications, and gain access to Gaucho E-Bill, each STUDENT must first authorize PARENT users to their account. If you will be paying the billing statement, we highly recommend that your student add you as a PARENT USER. For more information regarding Gaucho E-Bill, including instruction for adding PARENT USERS, go to: http://www.barc.ucsb.edu/gauchoebill.htm.

Billing Statement Payment Deadlines

The following is a list of the Billing Statement deadlines for the 2007-2008 Academic Year.

September 15, 2007*	February 15, 2008
October 16, 2007	March 15, 2008*
November 15, 2007	April 15, 2008
December 15, 2007*	May 15, 2008
January 15, 2008	June 15, 2008
* - Denotes Quarterly Fee Payment Deadline. Deadlines that fall on weekends and holidays are extended to the next business day.

Consequences of Late Payment

Billing Statements are generally due on the 15th day of the month following the Statement Date. Students are automatically dropped from their classes if payments are not received by the Fee Payment Deadline (the dates shown in bold above). By not making a timely payment, you run the risk that your student will have to go through the process of re-registering for their classes. Once classes are dropped, the space they originally occupied in a class may be filled from a waiting list, and your student could be excluded from taking that class for the term.

Payment Plans

Many students encounter problems making full payment of their fees prior to a Fee Payment Deadline. If you know that payment in full will not be received by the Fee Payment Deadline, students can contact the BARC Office to arrange for a partial deferral of fees by enrolling in a Payment Plan. Parents can not arrange for a fee deferral – only the student can sign the Payment Plan form. This rule applies even when a signed FERPA form is on file in our office. The Payment Plan must be completed on or before the Fee Payment Deadline in order to make assure that the student is not dropped from classes. Payment Plans are explained in greater detail at: http://www.barc.ucsb.edu/forms.htm#Billing

529 College Savings Plans

When requesting payment from a 529 College Savings Plan, we recommend that you provide the following payment instructions to your 529 College Savings Plan custodian (e.g., Fidelity, Schwab, etc):

• Check must be made payable to: UC REGENTS
  
• Information to be included with check:
  • Student Name
  • Student PERM Number
    
• Mail check to:

CASHIERS OFFICE
UNIVERSITY OF CALIFORNIA SANTA BARBARA
1212 SAASB
SANTA BARBARA, CA 93106-2003

To avoid a $50 late payment fee and protect class space, your statement balance must be received by 4:00 PM on the Quarterly Fee Payment Deadline. Please contact our office should you have additional questions regarding payment of student billing account from your 529 College Savings Plan.

Paying BARC Statement Fees using E-Check

The fastest and most secure way to pay BARC Statement Fees is to use the electronic check option (E-Check) available via Gaucho E-Bill. All E-Check transactions completed before 4:00 PM on any given business day, will be posted to the student BARC Account on the same business day. E-Check transactions received after 4:00 p.m. will be credited the following business day. Find out more about E-Check by going to our website at: http://www.barc.ucsb.edu/Billing/makepayments.htm

Please note that you will need to be set-up as a PARENT USER on Gaucho E-Bill before you can use the E-Check option. For more information regarding Gaucho E-Bill, including instruction for adding PARENT USERS, go to: http://www.barc.ucsb.edu/gauchoebill.htm.

Gaucho Direct Deposit

Most students that receive Financial Aid will also receive a disbursement of funds (refund) commencing 10 days prior to the first day of instruction. For example, if your student receives $5,000 in Financial Aid for a particular quarter, and the charges on BARC are $3,500, then they will receive a $1,500 refund. Refunds are generally used to by students to purchase books, pay rent or other educational and living expenses.

Refunds resulting from financial aid funds (scholarships, grants, and loans) disbursed through BARC will be made via the electronic deposit of funds directly to a Student’s checking account using Gaucho Direct Deposit.

What is Gaucho Direct Deposit?

Gaucho Direct Deposit is the electronic deposit of funds directly into a Student’s personal checking account. Gaucho Direct Deposit bypasses the traditional creation and processing of a paper check, and thereby allows the student to have ACCESS TO REFUND MONEY FASTER. Gaucho Direct Deposit also provides a higher level of security, as paper checks are subject to mail delays, loss and theft. Gaucho Direct Deposit may be used with a CHECKING ACCOUNT at any bank or credit union located in the United States.

How does a Student enroll in Gaucho Direct Deposit?

It’s easy! Just complete the form found at
http://www.barc.ucsb.edu/Direct_DepositV2.pdf

More information on Gaucho Direct Deposit can be found on our website at: http://www.barc.ucsb.edu/Billing/refunds.htm

At your Service

The BARC Team is here to provide you and your student with the answers to all your questions related to billing and payment alternatives at UCSB. Our goal is to make your experience with the UCSB billing process as easy as possible.

If you have any questions or problems, please contact our office directly.

BARC Systems & Operations
University of California Santa Barbara
1212 SAASB
Santa Barbara, CA 93106-2003
barc.info@barc.ucsb.edu

(805) 893-3756 (Phone)
(805) 893-8063 (Fax)

---

Back to Top